BUSINESS MANAGER/BOOKKEEPER

About Glendale City Church

Glendale City Church has been providing spiritual growth and community care to the city of Glendale since 1906.  We are driven to help friends and neighbors in our city to experience the boundless love of God, revealed in one another.

Revealing Christ, Affirming All.  Our mission is to reveal the love of Christ in all its tenderness and grandeur to the community in which we live. We desire to embrace the wonder of humanity in its complexity, diversity, and beauty—and to do so without precondition. In short, we yearn to reveal the splendor of Christ and to affirm the worth of all people.

As a Seventh-day Adventist congregation, Glendale City Church expresses many of the cultural and doctrinal values of our denomination, but in a generous manner that honors, respects and learns from people of other traditions and practices.  We pursue radical hospitality with arms open wide.

God Excludes No One. Neither Do We.  Glendale City Church welcomes people of all backgrounds to fully participate in our church community. We do not discriminate based on gender, sexual orientation, race, culture, wealth, education, or religious background. If you are learning to love God and others, you belong here.

Finding God at the Intersection of Our Lives.  Our church logo shows four human figures of different colors coming together to form a cross. This represents our belief that robust spirituality develops when a broad diversity of people come together in community.

To Apply for the Position

To apply for the position of Business Manager/Bookkeeper, please submit:

  • Current resume with contact information
  • Examples of previous work, if available, exhibiting proficiency in:
    • Accounting
    • Human Resource Management
  • References from previous employers

Submit requested items to Todd Leonard, Senior Pastor, at:

todd.j.leonard@gmail.com
or
Glendale City Church
610 E. California Ave. Glendale, CA 91206

Expectations

EXPECTATIONS OF ALL CHURCH STAFF

  • High Emotional Intelligence. Staff are expected to be self-confident, can laugh at themselves easily, recognize the difference between constructive and destructive criticism, and practice healthy boundary-keeping in relationships, and can advocate for themselves when necessary.
  • Practice Equality. Recognizing that all humans must continue to challenge personal assumptions and biases, staff members are expected to do their best to honor as equals people from any orientation, gender, race, culture, nationality, religion, political persuasion or economic class.
  • Pursue Spiritual Growth. Staff are expected to value and pursue the mystically-intangible and tangibly-compassionate components of healthy spirituality.
  • Appreciate the Christian and Seventh-day Adventist Traditions. Staff aren’t required to be practicing Seventh-day Adventists or Christians, but do need to have a general understanding of the major beliefs and practices of Christianity, and the primary characteristics of Adventism’s expression of the Christian faith.

EXPECTATIONS SPECIFIC TO THE BUSINESS MANAGER/BOOKKEEPER POSITION

  • Task-Oriented.  This position requires someone who has a personality type that loves completing checklists and executing tasks with excellence.
  • Self-Managing.  Having received the training and understanding to accomplish expected tasks, the business manager is expected to execute responsibilities without constant reminding from pastors or staff.  Punctuality in meeting deadlines and keeping appointments is required.
  • Professional.  Glendale City Church must be represented in the manner of a professional business in every interaction and communication with staff, members, guests and business contacts.

Responsibilities

RESPONSIBILITY 1: CHURCH FINANCE BUSINESS MANAGEMENT

  • Accounting
    • Maintains church financial records
    • Provides full monthly reports for Finance Committee and Pastoral Staff; and provides budget summary for magazine publication
    • Prepares for annual audit of GCC accounting from Southern California Conference
  • Payroll
    • Runs payroll for Southern California Conference employees
    • Runs payroll for Glendale City Church contract employees
    • Ensures employee compliance with time-reporting procedures
  • Billing/Receiving
    • Pays bills
    • Submits remittances to Southern California Conference
    • Writes checks for GCC church-hired contractors:
      • Musicians
      • Custodians
      • Business contractors
    • Arranges check-signing with approved church member signatories
    • Oversees Saturday offering collection, count, vault and deposit procedures and volunteers
    • Manages church charge accounts (Visa, Virgil’s, Smart ‘n Final, etc.) and holds staff accountable for receipt documentation
  • Donor Relations
    • Be available to donors to provide updates on annual donations
    • Work with financial institutions to receive stock and investment transfers from donors
    • Prepare annual tax receipts for all donors
  • Required Skills
    • Software Programs: Adventist JEWEL; Quickbooks; Excel; Word
    • Previous experience with small business accounting, either in oversight or in preparation
    • Punctuality and professionalism in all interactions with vendors, contractors and donors

RESPONSIBILITY 2: HUMAN RESOURCE MANAGEMENT

  • Employee and Volunteer HR Services
    • Prepares and provides employee intake legal/contractual paperwork and handbook
    • Provides updated HR information on an annual basis to GCC employees
    • Ensures the church office is compliant with all workplace requirements
    • Oversees employee vacations and other benefits, holding them and church accountable
    • Works with HR subcommittee chairperson and other members to review law changes and update employees accordingly
    • Oversees background checks and security trainings for all ministry volunteers
  • Required Skills
    • Programs: web-based payroll service, Word, Excel
    • Maintains current knowledge of organizational, local, state and federal HR requirements
    • Punctuality and professionalism in all interactions with employees, contractors and volunteers

RESPONSIBILITY 3: COMMITTEE MEMBERSHIPS

  • GCC Finance Committee Five Meetings per Year
  • GCC Endowment Corporation Four Meetings per Year
  • GCC Human Resources Subcommittee As Needed
  • GCC Pastoral Staff As Needed

EMPLOYMENT STATUS

  • Contract Employee
  • Average Expected Work Week: 12 hours
  • Pay rate: To be determined based on education, experience and expertise

 


 

OFFICE/CAMPUS/COMMUNICATIONS MANAGER

About Glendale City Church

Glendale City Church has been providing spiritual growth and community care to the city of Glendale since 1906.  We are driven to help friends and neighbors in our city to experience the boundless love of God, revealed in one another.

Revealing Christ, Affirming All.  Our mission is to reveal the love of Christ in all its tenderness and grandeur to the community in which we live. We desire to embrace the wonder of humanity in its complexity, diversity, and beauty—and to do so without precondition. In short, we yearn to reveal the splendor of Christ and to affirm the worth of all people.

As a Seventh-day Adventist congregation, Glendale City Church expresses many of the cultural and doctrinal values of our denomination, but in a generous manner that honors, respects and learns from people of other traditions and practices.  We pursue radical hospitality with arms open wide.

God Excludes No One. Neither Do We.  Glendale City Church welcomes people of all backgrounds to fully participate in our church community. We do not discriminate based on gender, sexual orientation, race, culture, wealth, education, or religious background. If you are learning to love God and others, you belong here.

Finding God at the Intersection of Our Lives.  Our church logo shows four human figures of different colors coming together to form a cross. This represents our belief that robust spirituality develops when a broad diversity of people come together in community.

To Apply for the Position

To apply for the position of Business Manager/Bookkeeper, please submit:

  • Current resume with contact information
  • Examples of previous work, if available, exhibiting proficiency in:
    • Accounting
    • Human Resource Management
  • References from previous employers

Submit requested items to Todd Leonard, Senior Pastor, at:

todd.j.leonard@gmail.com
or
Glendale City Church
610 E. California Ave. Glendale, CA 91206

Expectations

EXPECTATIONS OF ALL CHURCH STAFF

  • High Emotional Intelligence. Staff are expected to be self-confident, can laugh at themselves easily, recognize the difference between constructive and destructive criticism, and practice healthy boundary-keeping in relationships, and can advocate for themselves when necessary.
  • Practice Equality. Recognizing that all humans must continue to challenge personal assumptions and biases, staff members are expected to do their best to honor as equals people from any orientation, gender, race, culture, nationality, religion, political persuasion or economic class.
  • Pursue Spiritual Growth. Staff are expected to value and pursue the mystically-intangible and tangibly-compassionate components of healthy spirituality.
  • Appreciate the Christian and Seventh-day Adventist Traditions. Staff aren’t required to be practicing Seventh-day Adventists or Christians, but do need to have a general understanding of the major beliefs and practices of Christianity, and the primary characteristics of Adventism’s expression of the Christian faith.

EXPECTATIONS SPECIFIC TO THE OFFICE/CAMPUS/COMMUNICATIONS MANAGER POSITION

  • Task-Oriented.  This position requires someone who has a personality type that loves completing checklists and executing tasks with excellence.
  • Self-Managing.  Having received the training and understanding to accomplish expected tasks, the office/campus manager is expected to execute responsibilities without constant reminding from pastors or staff.  Punctuality in meeting deadlines and keeping appointments is required.
  • Possesses a Servant’s Heart.  Pastors are expected to honor and respect the office/campus manager as an equal.  The office/campus manager’s ministry to the church is primarily to free the pastors of office tasks so they can focus their work hours on people-engagement and content-creation.
  • Professional.  Glendale City Church must be represented in the manner of a professional business in every interaction and communication with staff, members, guests and business contacts.

Responsibilities

Responsibility 1: CAMPUS MANAGEMENT AND TENANT RELATIONS

  • Security
    • Maintains contractual relationship with employed security officers
      • Nightly campus safety check officer
      • Saturday campus monitoring officer during church services
    • Schedules necessary safety trainings for staff and volunteers
  • Facility Rental and Tenant Relations
    • Receives requests for event and ongoing tenant campus use
    • Maintains current rental contracts with ongoing rental organizations
    • Follows contractual protocols on event rental agreements
    • Arranges and provides pay for personnel, as necessary, to staff events
    • Receives and resolves complaints and conflicts with tenants
  • Maintenance
    • Oversees contractual relationships and schedules with custodians, landscapers, pest control, instrument maintenance, fire inspection and maintenance, etc.
    • Supervises execution of church and school request for repairs and maintenance
  • Required Skills
    • Programs: Excel, Word
    • Professional and punctual interaction with rental tenants and event tenants

Responsibility 2: OFFICE MANAGEMENT AND RECEPTION

  • Weekday Office Reception
    • Be present during weekday posted office hours, Wednesday-Saturday
    • Receive guests
    • Receive deliveries
    • Answer phone calls and general church emails and emails related to job description
    • Arrange food and drinks as needed for meetings
  • Assist Pastors with Document Preparation
    • Bulletin printing
    • Magazine printing
    • Document printing for events, concerts and meetings
    • Prepare cards and letters to mail to new attenders, sick/grieving members, etc.
    • Run errands to post office, office supply store, and outside printing company as needed
    • Maintain an organized and accessible stock of donation envelopes, office supplies, paper, stationery, etc.
  • Saturday Campus Management
    • Minimum Hour Expectation on Saturdays: 9:00a-1:00p
      • Additional hours on campus will be required depending on event schedule.  Weekday hours can be reduced based on Saturday schedule projection
    • Support pastors and ministry volunteers with their work
    • Maintain communication lines with office reception and campus monitoring safety officer
    • Work with deacon of the day and hospitality volunteers to resolve issues
    • As much as possible, be present at worship services—before, during and after—to engage with attenders as a representative of the church staff and as a part of the church community

Responsibility 3: ONLINE COMMUNICATIONS

  • Tasks
    • Maintain current information on church website on a weekly basis
    • Maintain church app
    • Send out weekly e-newsletter
    • Work to resolve website, phone, video-hosting and church app glitches with contracted technical support
    • Email or notify by app volunteers who are scheduled to serve in the upcoming week
    • Post announcements or inspiration at least once a day on each of the church’s social media platforms: Facebook, Instagram, Twitter, YouTube, etc.
    • Prepare and run online advertisements as needed for church events and concerts
    • Develop database of local congregational contacts and Southern California Conference contacts to share announcements
  • Required Skills
    • Programs: Word, Excel, web-based phone system, web-based copier system, website host software, social media platforms,
    • Punctuality and professionalism in all interactions with guests and staff
    • Handle tasks that require walking and lifting items of up to 30 pounds
    • Expected dress during weekday office hours: business casual
    • Expected dress during Saturday hours: business or business casual

EMPLOYMENT STATUS

  • Non-exempt Employee
  • Average Expected Work Week: 16 hours
  • Pay rate: To be determined based on education, experience and expertise